COVID-19 SAFETY GUIDELINESGDS Doors
BY GARAGE DOOR SOLUTIONS
These COVID-19 Safety Guidelines have been put together in order to ensure the safety of our Garage Door Solutions installation and service team, our affiliates, as well as our customers. Garage Door Solutions has been determined an “essential business” during this pandemic, so it is important that we continue to offer garage door repair and garage door install services, but operate in a safe manner. The requirements for establishing, implementing and maintaining an effective COVID-19 safety program are contained in Title 8 of the California Code of Regulations, Section 3205 (T8 CCR 3205). Garage Door Solutions used the code to put together the best COVID safety plan available. The code consists of the following eleven elements:
o An effective system of communication
o Recognition & assessment of COVID-19 hazards
o Examination & effective responsiveness to COVID-19 cases in the workplace
o Rectifying of COVID-19 hazards
o Workplace Training & instructions
o Social distancing
o Face Masks
o Other engineering controls, administrative controls & PPE
o Tracing, reporting, recordkeeping & access
o Exclusions for COVID-19 policies
o Return to work process
Proper use of this program requires the COVID 19 safety administrator of our establishment to carefully review the requirements and provisions listed within the program to assure compliance with regulatory standards.
Definitions (standard from the CDC guidelines)
Aerosol-A tiny particle or droplet that’s suspended in the air.
Asymptomatic-Not showing any symptoms (signs of disease or illness). Some people without any symptoms still have and can spread the coronavirus. They’re asymptomatic, but contagious. Fever, cough, and shortness of breath are the main symptoms of COVID-19. Call your healthcare provider or a UVA clinic if you have any of the symptoms.
Centers for Disease Control (CDC)-The United States’ federal health protection organization.
Coronavirus-A family of related viruses. Many of them cause respiratory illnesses. Coronaviruses cause COVID-19, SARS, MERS, and some strains of influenza, or flu. The coronavirus that causes COVID-19 is officially called SARS-CoV-2, which stands for severe acute respiratory syndrome coronavirus 2.
COVID-19 means coronavirus disease, an infectious disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2).
COVID-19 case means a person who:
Has a positive “COVID-19 test” as defined in this section;
Is subject to a COVID-19-related order to isolate issued by a local or state health official; or
Has died due to Covid-19 in the determination of a local health department or per inclusion in the Covid-19 statistics of a county.
A person is no longer a “COVID-19 case” in this section when a licensed health care professional determines that the person does not have COVID-19, in accordance with recommendations made by the California Department of Public Health (CDPH) or the local health department pursuant to authority granted under the Health and Safety Code or Title 17, California Code of Regulations to CDPH or the local health department.
COVID-19 exposure means being within six feet of a COVID-19 case for a cumulative total of 15 minutes or greater in any 24-hour period within or overlapping with the “high-risk exposure period” defined by this section. This definition applies regardless of the use of face coverings.
COVID-19 hazard means exposure to potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, sneezing, or procedures performed on persons which may aerosolize saliva or respiratory tract fluids, among other things. This also includes objects or surfaces that may be contaminated with SARS-CoV-2.
COVID-19 symptoms means fever of 100.4 degrees Fahrenheit or higher, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea, unless a licensed health care professional determines the person’s symptoms were caused by a known condition other than COVID-19.
COVID-19 test means a viral test for SARS-CoV-2 that is: (A) Approved by the United States Food and Drug Administration (FDA) or has an Emergency Use Authorization from the FDA to diagnose current infection with the SARS-CoV-2 virus; and (B) Administered in accordance with the FDA approval or the FDA Emergency Use Authorization as applicable.
Exposed workplace means any work location, working area, or common area at work used or accessed by a COVID-19 case during the high-risk period, including bathrooms, walkways, hallways, aisles, and break or eating areas, and waiting areas. The exposed workplace does not include buildings or facilities not entered by a COVID-19 case. (A) Effective January 1, 2021, the “exposed workplace” also includes but is not limited to the “worksite” of the COVID-19 case as defined by Labor Code section 6409.6(d)(5).
Face covering – means a tightly woven fabric or non-woven material with no visible holes or openings, which covers the nose and mouth.
High-risk exposure period means the following time period:
(A) For persons who develop COVID-19 symptoms: from two days before they first develop symptoms until 10 days after symptoms first appeared, and 24 hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved; or
(B) For persons who test positive who never develop COVID-19 symptoms: from two days before until ten days after the specimen for their first positive test for COVID-19 was collected.
N95 respirator-Unlike a surgical or cloth mask, N95 respirators (sometimes called N95 masks) are designed to prevent the wearer from breathing in tiny particles. When fit properly, they filter out at least 95% of large and small particles.
PPE-PPE Stands for personal protective equipment. This includes masks, face shields, gloves, gowns and other coverings that healthcare workers use to prevent the spread of infection to themselves and other patients.
Quarantine-Sometimes called “isolation.” Quarantines keep people away from each other to prevent the spread of disease. Stay-at-home orders are a type of quarantine.
Social distancing-Also called physical distancing. It means putting space between yourself and other people at all times. The goal is to slow down how fast an infection spreads. Stay-at-home orders are a way that the government can enforce social distancing.
The CDC recommends keeping at least six feet between you and others around you in public. Social distancing also includes avoiding crowds and groups in public.
Symptomatic-When a person shows signs of illness. For COVID-19, that includes cough, fever or shortness of breath.
COMMUNICATION – 3205 (c) (1) Communication is essential to work in a safe environment. Our Garage Door Solutions team must agree to maintain communication between Garage Door Solution’s employees, between customers and garage technician, and amongst all personnel on garage door installation jobsites. Garage Door Solution’s management and staff hold daily meetings to stay informed and up to date on health and safety issues, as well as follow the CDC guidelines to become an essentially safe, productive garage door install and repair contractor. The following system of communication is determined the best form of communication between and within the Garage Door Solutions team, as well as the Garage Door Repair technician to customer and/or jobsite personnel. Our team works hard to pre-screen customers and garage door jobsites to ensure safe environments:
Who employees should report COVID-19 symptoms & possible hazards to, and how. Example: Garage Door Solutions personnel are expected to report to their supervisors if they are experiencing signs or symptoms of COVID-19, as described below. If you have a specific question about this Plan or COVID-19, please ask your supervisor. If they cannot answer the question, please contact human resources.
Employee’s ability to report COVID-19 exposures, & hazards without the fear of reprisal. Example: If any of our Garage Door Solutions’ employees become sickly due to COVID-19, has been exposed to someone with COVID-19, suspects that they are or could be asymptomatic of COVID-19, they will be required to quarantine. If any Garage Door Solutions employees have a sick family member at home with COVID-19, has symptoms of COVID-19 (e.g., fever, cough, or shortness of breath), or receives a report of COVID-19 from a health care provider, they should immediately contact Human Resources right away. Garage Door Solutions’ employees should be aware that there will be no reprisal from the company for such reporting. This is critical to protect other Garage Door Solutions’ employees, garage door jobsite contacts, employees and customers who may have come into contact with an Garage Door Solutions employee at risk of spreading COVID-19 and will allow the Company to take appropriate next steps, like increased cleaning or even limited office closures.
Procedures & policies for specials accommodations for employees with medical or other conditions that put them at increased risk of severe COVID-19 illness. Example: Garage Door Solutions will provide options for alternative work or social distancing whenever possible. Management will not terminate, suspend, or take any other disciplinary action against employees exercising their rights of safety, nor take any action that would result in loss of the high-risk employee’s current position by permanent replacement but a doctor’s note is required if the employee is to stay employed with Garage Door Solutions.
Providing information about COVID-19 testing. Example: Garage Door Solutions will provide our employees with information concerning COVID-19 exposures, COVID-19 testing locations, and offer COVID-19 testing to Garage Door Solutions employees during their working hours, when required. Please contact our H.R. department for testing facilities in your area.
When testing is not required, and workers voluntarily want to be tested, they will be informed on how they can access COVID-19 testing themselves. This is to give workers tools to get tested when they have symptoms, and to reduce the likelihood of bringing the COVID-19 to work.
Communicating information about COVID-19 hazards & the employer’s COVID-19 policies & procedures to employees & to other employer’s persons, & entities within or in contact with the employer’s workplace. Example: Garage Door Solutions will issue hazard alerts through our existing employee notification procedures and or other applicable processes for outside sources such as emails, bulletin board postings, warning signs, and text messages. We will limit the source of these alerts and other related information to reliable organizations such as, but not limited to the CDC, World Health Organization and OSHA.
In the event we are required to provide testing because of a any exposure or a known outbreak, Garage Door Solutions will communicate the plan for providing the COVID testing. Garage Door Solutions will notify any and all affected garage door repairman of the reason for the testing and the possible outcome of a positive test
IDENTIFICATION & EVALUATION OF COVID-19 HAZARDS – 3205 (c) (2)
Garage Door Solutions will:
Enforce Garage Door Solutions employees & teammates active participation in the COVID-19 prevention safety program. Example: Garage Door Solutions will evaluate the potential sources of COVID-19 hazards that could affect our onsite team or garage technician. This includes all areas where people may congregate or come in contact with one another. For example: meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, waiting areas, and jobsites. We will also evaluate tools and equipment that are potentially shared. Cleaning and disinfecting areas and items at our location immediately.
Develop & enforce a process for screening Garage Door Solutions employees with COVID-19 symptoms. Example: In order to prevent the spread of the coronavirus and reduce the potential risk of exposure to our workforce, Garage Door Solutions is requiring all employees to complete a pre-screening questionnaire before returning to any Garage Door Solutions office, job or jobsite. After completing questionnaire, with all answers deemed COVID-19 safe, they are approved to work for the day. If any answers are determined a COVID-19 risk, or any noticeable symptoms are noticed, then the employee must leave the workplace and seek medical attention and applicable testing until they are determined safe. If an employee exhibits COVID-19 symptoms, the employee must remain at home until he or she is symptom free for 72 hours (3 full days) without the use of fever-reducing or other symptom-altering medicines.
Develop policies & procedures to respond effectively to COVID-19 in order to prevent or reduce the risk of spreading the disease. Example: Garage Door Solutions requires than any employee that tests positive for COVID-19 to self-quarantine away from work. Employees that test positive may return to work when they no longer have symptoms, at least ten (10) days have passed since the date their positive COVID-19 test, and have not had a remaining illness symptoms. Garage Door Solutions employees that self-care at home may return to work when: (1) at least 72 hours (3 full days) have passed since recovery, and (2) at least ten (10) days have passed since symptoms first appeared. Garage Door Solutions employees that test positive and have been hospitalized may return to work when they have their doctor’s written permission.
Inspect all social areas within our workplace, or shared equipment and materials that could potentially expose employees to COVID-19. Example: Garage Door Solutions will identify all shared and high-risk areas where garage door employees are forced to stand together (hallways, break areas, vehicles, etc) and monitor them so social distancing is in place where possible. Garage Door Solutions will minimize interactions when picking up or delivering equipment or materials to ensure minimum 6-foot separation. Our safety meetings include reminder topics to encourage employees to avoid sharing personal items at work, like phones, desks, offices, tools, and equipment. When necessary, clean and disinfect them before and after use. Garage Door Solutions will provide hand sanitizer in accessible locations. Stickers have been placed to monitor traffic direction and flow. Signage are posted as a reminder of good hygiene and how it helps to prevent the spread of COVID-19.
For indoor locations, all windows must stay open during work hours to encourage more outdoor airflow indoors. Example: Garage Door Solutions will attempt to reduce the number of people in all indoor areas at the same time, encouraging social distancing that reduces the risk of COVID-19 exposre and also allows more outside air provided for each person and better overall air quality. Garage Door Solutions will attempt to utilize outdoor air to the extent possible by opening windows and doors where those opportunities are available.
*Garage Door Solutions will periodically review applicable orders and guidance from the State of California and the local health department related to COVID-19 hazards and prevention.
*Garage Door Solutions will periodically evaluate existing COVID-19 prevention controls at the workplace and the need for different/additional controls when and where applicable.
*Garage Door Solutions will conduct periodic inspections as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19, in our workplace.
INVESTIGATING AND RESPONDING TO COVID-19 CASES IN THE WORKPLACE – 3205 (c) (3)
Garage Door Solutions must keep records and details in order to trace and respond to COVID-19 within the workplace:
Keep record of the full name, date and time any/and all COVID-19 case(s) and/or exposures.
Keep record of all COVID-19 positive test(s) and/or diagnosis and the date the case first had one or more symptoms, if any were experienced.
Provide all Garage Door Solutions employees, affiliates, customers, and jobsites with a COVID-19 exposure warning letter within one business day of identifying the case.
Garage Door Solutions will direct any employees to the nearest FREE COVID-19 testing station or provide FREE testing, if there are none available in the surrounding area
Garage Door Solutions will ensure that all employee medical records required by this section and sections 3205.1 through 3205.4 are kept confidential and are not disclosed or reported without the employee’s express written consent to any person within or outside the workplace.
CORRECTION OF COVID-19 HAZARDS – 3205 (c) (4)
Example: Garage Door Solutions will implement effective policies and/or procedures for correcting unsafe or unhealthy conditions, work practices, policies and procedures in a timely manner based on the severity of the hazard.
·When a COVID-19 hazard is discovered in a specific work areas/s, said hazard must be corrected immediately upon discovery. All non-compliance actions, work practices, or unhealthy or unsafe conditions will be documented and confirmation of correction sent to (Name here) within 24 hours.
· When a COVID-19 hazard exists in a specific work area/s which cannot be immediately abated without endangering employee (s), we will remove all exposed workers from the area except those necessary to correct the existing condition. Workers necessary to correct the hazardous condition will be provided with the necessary protection; and all such actions taken and dates they are completed will be documented on a company Hazard and Correction Record and sent to (Name here) within 8 hours.
·New hazards will be investigated and our COVID-19 plan will be updated to reflect with new information or processes implemented to reduce the transmission of the virus in the workplace.
TRAINING AND INSTRUCTION – 3205 (c) (5)
Garage Door Solutions will assure all employees and direct affiliates are notified and educated on all COVID-19 health practices encouraged by the CDC. Notifications will be:
› Company’s COVID-19 policies and procedures.
› Information regarding COVID-19 related benefits to which the employee may be entitled under applicable federal, state or local laws.
› The fact that COVID-19 is an infectious disease that can be spread through the air or contaminated objects.
› Methods of physical distancing and wearing face coverings.
› The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective.
› The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.
› Proper use of face coverings.
› COVID-19 symptoms and the importance of not coming to work and obtaining a COVID-19 test if the employee has COVID-19 symptoms.
› Training and instruction will be provided by job supervision a minimum of once monthly or as needed.
› Training will be provided in person with social distancing, via video, conference calls, online meetings, and other applicable communication methods.
› Records of all COVID employee training will be maintained at the corporate office.
PHYSICAL DISTANCING – 3205 (c) (6)
Example: All Garage Door Solutions employees will be separated from other persons by at least six fee wherever possible, and except for momentary exposure while garage door install and repair technicians are in movement.
Garage Door Solutions where possible, will maintain at least six feet of physical distancing at all times in our workplace by:
· Eliminating the need for employees that do not require to be in the workplace physically to do their job efficiently
· Keep doors closed and help one single customer at a time
· Use stickers and signage at the workplace
· Staggered arrival, departure, work, and break times
· Adjusted work processes to allow social distancing between employees
When it is not possible to maintain a distance of at least six feet, individuals will be as far apart as possible.
FACE COVERINGS – 3205 (c) (7)
› Example: Garage Door Solutions will provide face coverings daily, and ensure they are worn in all Garage Door Solutions work areas by employees. Face covering should be worn fitted and over the nose and mouth when indoors, when within 6’ of another person, and where required by orders from the CDHP or local health department. Face shields are not a replacement for face coverings, although they may be worn together for additional protection.
1.Where an Garage Door Solutions employee is alone in a room.
2.While eating and drinking at the workplace (social distanced)
3.Garage Door Solutions’ employees wearing respiratory protection in accordance with section 5144 or other Title 8 safety orders.
4.Garage Door Solutions’ employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing impaired person. Additional information and medical documentation will be reviewed by human resources for any requests for reasonable accommodations. Garage Door Solutions employees exempted from wearing face coverings due to a medical condition, mental health condition, or disability shall wear an effective non-restrictive alternative, such as a face shield with a drape on the bottom if their condition or disability permits it.
If a face covering becomes ineffective or damaged, the employee is required replace it.
Garage Door Solutions employees should report all persons not wearing the required face covering to their supervisor immediately!
General face covering requirements:
· Wear a mask that covers your nose and mouth to help prevent the spread of COVID-19.
· Wear a mask in public settings when around people who don’t live in your household, especially when it may be difficult for you to stay six feet apart.
· Avoid people who do not have a mask by maintaining a minimum of 6 feet of separation, whenever possible.
· Don’t put the mask around your neck, your chin or up on your forehead.
· Don’t touch the mask, and if you do, wash your hands or use hand sanitizer to disinfect, and untie the strings behind your head or stretch the ear loops. Handle only by the ear loops or ties.
· Fold outside corners together.
· Place mask in the washing machine after each days use.
· Be careful not to touch your eyes, nose, and mouth when removing and wash hands immediately after removing.
· Face covering requirements will apply to all visitors, subcontractors, delivery personnel while on company premises, work areas or jobsites.
Other engineering controls, administrative controls and PPE – 3205 (c) (8)
Garage Door Solutions will enforce the engineering controls, administrative controls, and provide PPE: Example: At fixed locations where it is not possible to maintain the physical distancing requirement at all times, management will install cleanable solid partitions that effectively reduce aerosol transmission between Garage Door Solutions employees and other persons. For buildings with natural ventilation, Garage Door Solutions will maximize outside air flow by opening windows and doors and use filters when necessary, except when the United States Environmental Protection Agency (EPA) Air Quality Index is greater than 100 for any pollutant or if opening windows or letting in outdoor air by other means would cause a hazard to employees, for instance from excessive heat or cold.
Garage Door Solutions has cleaning and disinfecting procedures in place, that include: 1. Identifying and regularly cleaning and disinfecting all used surfaces and objects, such as doors and handles, shared equipment, tools, rails, controls, restrooms, and steering wheels. Garage Door Solutions management will inform employees and authorized employee representatives of cleaning and disinfection protocols, including the planned frequency and scope of regular cleaning and disinfection.
Garage Door Solutions will prohibit the sharing of personal protective equipment (PPE). Employees are prohibited from sharing personal items unnessesarily, like phones, headsets, desks, keyboards, writing materials, instruments, and tools. When it is not feasible to prevent sharing, items thoroughly disinfected between uses. Sharing of vehicles will be minimized whenever possible. Management will assure cleaning and disinfection of areas, material, and equipment used by a COVID-19 case during the high-risk exposure period is properly implemented before use by other employees. To protect Garage Door Solutions employees from COVID-19 hazards, Garage Door Solutions will evaluate its handwashing facilities, and encourage employee handwashing regularly for at least 20 seconds, and provide employees with an effective hand sanitizer (that does not contain methyl alcohol). Garage Door Solutions will determine the need for PPE to prevent exposure to COVID-19, including masks, gloves, goggles, and face shields, and provide such PPE in stock whenever possible. Garage Door Solutions will also evaluate the need for respiratory protection in accordance with section 5144 when the physical distancing requirements in subsection (c) (6) are not feasible or are not maintained.
Reporting and Recordkeeping AND ACCESS- 3205 (c) (9)
It is Garage Door Solutions policy to: Example: Report information about COVID-19 cases at the workplace to the local health department whenever required by law, and provide any related information requested by the local health department.
Report immediately to the Division any COVID-19-related serious illness or death, as defined under section 330 (h), of an employee occurring in a place of employment or in connection with any employment.
Maintain records of the steps taken to implement the written COVID-19 Prevention Program.
Make our COVID-19 Prevention Program available at the workplace to Garage Door Solutions employees, authorized employee representatives and the division immediately upon request.
Keep a record of and track all COVID-19 cases.
EXCLUSION OF COVID-19 CASES – 3205 (c) (10)
Example: Garage Door Solutions will ensure that COVID-19 cases are excluded from the workplace until the return to work requirements of subsection (c) (11) are met.
Garage Door Solutions will exclude employees with COVID-19 exposure from the workplace for 14 days after the last known COVID-19 exposure to a COVID-19 case.
For Garage Door Solutions employees excluded from work under subsection (c) (10) and otherwise able and available to work, Garage Door Solutions will do their best to keep salary using a government issued loan or grant. Employees may use sick leave benefits for this purpose and consider benefit payments from public sources in determining how to maintain earnings, rights and benefits, where permitted by law and when not covered by workers’ compensation.
If exclusion is necessary, management will provide employees the information on benefits.
Return to Work Criteria – 3205 (c) (11)
Example: Garage Door Solutions will ensure that COVID-19 cases with COVID-19 symptoms will not return to work until:
1. At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications;
2. COVID-19 symptoms have improved; and
3. At least 10 days have passed since COVID-19 symptoms first appeared.
COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
A negative COVID-19 test will not be required for an employee to return to work.
If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 14 days from the time the quarantine was effective.
If there are no violations of local or state health officer orders for isolation or quarantine, the division may, upon request, allow Garage Door Solutions employees to return to work on the basis that the removal of an employee would create undue risk to a community’s health and safety. In such cases, the employer shall develop, implement, and maintain effective control measures to prevent transmission in the workplace including providing isolation for the employee at the workplace and, if isolation is not possible, the use of respiratory protection in the workplace.
Sections 3205.1, 3205.2 and 3205.4 are supplementary elements of this program.
MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS 3205.1
This section applies to a place of employment covered by section 3205 if it has been identified by a local health department as the location of a COVID-19 outbreak or when there are three or more COVID-19 cases in an exposed workplace within a 14-day period. This section will apply until there are no new COVID-19 cases detected in a workplace for a 14-day period.
COVID-19 testing. Garage Door Solutions will provide COVID-19 testing to all employees at the exposed workplace except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period(s) listed under the scope, as applicable. COVID-19 testing will be provided at no cost to employees during employees’ working hours.
COVID-19 testing will consist of the following:
(A) Immediately upon being covered by this section, all employees in the exposed workplace will be tested and then tested again one week later. Negative COVID-19 test results of employees with COVID-19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.
(B) After the first two COVID-19 tests required by section (A), Garage Door Solutions will provide continuous COVID-19 testing of employees who remain at the workplace at least once per week, or more frequently if recommended by the local health department, until there are no new COVID-19 cases detected in the workplace for a 14-day period.
(C ) Garage Door Solutions will provide additional testing when deemed necessary by the Division through the Issuance of Order to Take Special Action, in accordance with title 8, section 332.3.
Exclusion of COVID-19 cases. Garage Door Solutions will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the workplace in accordance with subsections 3205(c)(10) and (c)(11) and local health officer orders if applicable.
Investigation of workplace COVID-19 illness. Garage Door Solutions will immediately investigate and determine possible workplace related factors that contributed to the COVID-19 outbreak in accordance with subsection 3205(c)(3).
COVID-19 Investigation, review and hazard correction. In addition to the requirements of subsection 3205(c)(2) and 3205(c)(4), Garage Door Solutions will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19. The investigation and review will be documented and include:
(1) Investigation of new or unabated COVID-19 hazards including the companies leave policies and practices and whether employees are discouraged from remaining home when sick; the companies COVID-19 testing policies; insufficient outdoor air; insufficient air filtration; and lack of physical distancing.
(2) The review will be updated every thirty days that the outbreak continues, in response to new information or to new or previously unrecognized COVID-19 hazards, or when otherwise necessary.
(3) Garage Door Solutions will implement changes to reduce the transmission of COVID-19 based on the investigation and review required by subsections of the standard. Garage Door Solutions will consider moving indoor tasks outdoors or having them performed remotely, increasing outdoor air supply when work is done indoors, improving air filtration, increasing physical distancing as much as possible, respiratory protection, and other applicable controls.
Notifications to the local health department.
Garage Door Solutions will contact the local health department immediately but no longer than 48 hours after management knows, or with diligent inquiry would have known, of three or more COVID-19 cases for guidance on preventing the further spread of COVID-19 within the workplace.
Garage Door Solutions will provide to the local health department the total number of COVID-19 cases and for each COVID-19 case, the name, contact information, occupation, workplace location, business address, the hospitalization and/or fatality status, and North American Industry Classification System code of the workplace of the COVID-19 case, and any other information requested by the local health department. Garage Door Solutions will continue to give notice to the local health department of any subsequent COVID-19 cases at the workplace.
Effective January 1, 2021, Garage Door Solutions will provide all information to the local health department required by Labor Code section 6409.6
MAJOR COVID-19 OUTBREAKS 3205.2
This section applies to any place of employment covered by section 3205 when there are 20 or more COVID-19 cases in an exposed workplace within a 30-day period.
This section will apply until there are no new COVID-19 cases detected in a workplace for a 14-day period.
COVID-19 testing. Garage Door Solutions will provide twice a week COVID-19 testing, or more frequently if recommended by the local health department, to all employees present at the exposed workplace during the relevant 30-day period(s) and who remain at the workplace. COVID-19 testing will be provided at no cost to employees during employees’ working hours.
Exclusion of COVID-19 cases. Garage Door Solutions will ensure COVID-19 cases and employees with COVID-19 exposure are excluded from the workplace in accordance with subsections 3205(c)(10) and (c)(11) and any relevant local health department orders.
Investigation of workplace COVID-19 illnesses. Garage Door Solutionswill comply with the requirements of subsection 3205(c)(3).
COVID-19 hazard correction. In addition to the requirements of subsection 3205(c)(4), Garage Door Solutions will take the following actions:
(1) In buildings or structures with mechanical ventilation, Garage Door Solutions will filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, management will use filters with the highest compatible filtering efficiency. Garage Door Solutions will also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems would reduce the risk of transmission and will implement their use to the degree feasible.
(2) Garage Door Solutions will determine the need for a respiratory protection program or changes to an existing respiratory protection program under section 5144 to address COVID-19 hazards.
(3) Garage Door Solutions will evaluate whether to halt some or all operations at the workplace until COVID-19 hazards have been corrected.
(4) Any other control measures deemed necessary by the Division through the Issuance of Order to Take Special Action, in accordance with title 8 section 332.3.
Notifications to the local health department. Garage Door Solutions will comply with the requirements of section 3205.1(f).
COVID-19 PREVENTION IN EMPLOYER-PROVIDED TRANSPORTATION TO AND FROM WORK. 3205.4
This section applies to Garage Door Solutions-provided motor vehicle transportation to and from work, which is any transportation of any employee, during the course and scope of employment, provided, arranged for, or secured by an employer including ride-share vans or shuttle vehicles, car-pools, and private charter buses, regardless of the travel distance or duration involved. Subsections (b) through (g) apply to employer-provided transportation.
The following exceptions apply:
-If the driver and all passengers are from the same household outside of work, such as family members.
-If the provided transportation is for emergency response, including firefighting, rescue, and evacuation, and/or any part of an emergency situation.
-Garage Door Solutions will prioritize shared transportation assignments in the following order:
-Garage Door Solutions employees residing in the same housing unit will be transported in the same vehicle.
-Garage Door Solutions employees working in the same crew or worksite will be transported in the same vehicle.
-Garage Door Solutions employees who do not share the same household, work crew or worksite will be transported in the same vehicle only when no other transportation alternatives are possible.
-Physical distancing and face coverings. Garage Door Solutions will ensure that:
-Physical distancing and face covering requirements of subsection 3205(c)(6) and (c)(7) are followed for Garage Door Solutions employees waiting for transportation.
-The vehicle operator and any passengers are separated by at least three feet in all directions during the operation of the vehicle, regardless of the vehicle’s normal capacity.
-The vehicle operator and any passengers are provided and wear a face covering in the vehicle as required by subsection 3205(c)(7).
-Screening. Garage Door Solutions will put together, enforce, and encourage effective procedures for screening and removing multiples transportees with COVID-19 symptoms prior to boarding shared transportation.
-Cleaning and disinfecting. Garage Door Solutions will ensure that:
-All high-contact surfaces (door handles, seatbelt buckles, armrests, etc.) used by passengers are cleaned and disinfected before each trip.
-All high-contact surfaces used by drivers, such as the steering wheel, armrests, seatbelt buckles, door handles and shifter, will be cleaned and disinfected between different drivers.
-Sanitizing materials are kept in adequate supply whenever possible.
-Ventilation. Garage Door Solutions will ensure that vehicle windows are kept open, and the ventilation system set to maximize outdoor air and not set to recirculate air. Windows do not have to be kept open if one or more of the following conditions exist:
-The vehicle has functioning air conditioning in use and the outside temperature is greater than 90 degrees Fahrenheit or the vehicle has functioning heating in use and the outside temperature is less than 60 degrees Fahrenheit.
-Protection is needed from weather conditions, such as rain or snow.
-Hand hygiene. Garage Door Solutions will provide hand sanitizer in each vehicle and ensure that all drivers and riders sanitize their hands before entering and exiting the vehicle. Hand sanitizers with methyl alcohol are prohibited.